• Chapter 3 Chapter 3 Non-prescribed form documents delivered under the Companies Regulations

    • 11. Application of Chapter

      This Chapter applies to a non-prescribed form document delivered to the Registrar under the Companies Regulations.

    • 12. White paper and black ink

      (1) Except as provided in paragraph (2), a document to which this Chapter applies must be on white paper and the text of the document must be in black typescript or handwritten in black ink.
      (2) This rule does not apply to the following documents —

      Description of document(s) Section of the regulation under which the document is delivered to the Registrar
      Court order or direction
      Court order (but not the copy of the court order delivered under section 592 of the Companies Regulations) (reduction of share capital) [•]
      Direction from the court dispensing with the need for a statement by the creditor [•]
      Charge documents
      Instrument by which charge is created or evidenced [•]
      Deed containing the charge or one of the debentures of the series [•]
      Copy of the deed containing the charge or of one of the debentures of the series [•]
      Documents relating to disclosure of addresses
      Evidence relating to an application under section 229(4) of the Companies Regulations Regulation [•] of the Address Regulations
      Notification that a person wishes a decision under section 229 to cease to apply Regulation [•] of the Address Regulations
      Representations as to why a revocation decision should not be made Regulation [•] of the Address Regulations
      Evidence relating to an application under section 964 of the Companies Regulations Regulation [•] of the Address Regulations
      (3) A non-prescribed form document submitted to the Registrar must contain the name and registered number of the company to which the document relates, unless it is in the table of documents listed above at paragraph (2).
      (4) The documents in the table at paragraph (2) should be submitted in their original form, with appropriate certified or verified copies as required by the Companies Regulations.

    • 13. Signature

      (1) Subject to paragraph (2), a non-prescribed form document submitted to the Registrar must be signed in a prominent position by a director, secretary or other person authorised by the company (in which case evidence of such authorisation should be presented to the Registrar with the document submitted), save where the Companies Regulations specify a particular signatory.
      (2) A document which is specified in the following table must be signed by a person or persons specified for that document in the table. The signature must be applied to the document in a prominent position unless otherwise specified in the last column of the table.

      Description of document Section of the Companies Regulations under which the document is delivered to the Registrar Person or persons who must sign Location of signature
      Accounts and related documents
      Copy of balance sheet Section 80(2)(c) Director At end of balance sheet
      Copy of balance sheet, abbreviated accounts or annual accounts Section 417(1) Director At end of balance sheet
      Copy of annual accounts Section 444(2) Director At end of balance sheet
      Interim accounts Section 767(6) Director At end of balance sheet
      Initial accounts Section 768(7) Director At end of balance sheet
      Documents relating to disclosure of addresses
      Notification that a person wishes a decision under section 229 to cease to apply Regulation [•] of the Address Regulations The section 229 beneficiary (as defined in the Address Regulations) or their personal representative In a prominent position on the document
      Representations from a person who is not a company as to why a revocation decision should not be made Regulation [•] of the Address Regulations The section 229 beneficiary (as defined for the purposes of Regulation [•] of the Address Regulations) or the section 964 beneficiary (as defined in the Address Regulations) In a prominent position on the document
      Statements by directors
      Statement by the directors about the solvency statement Section 587(5) All directors or a majority of the directors In a prominent position on the document
      Rectification of register
      Objection made by a company Regulation [•] of the Registrar Regulations Director, secretary, person authorised, administrator, administrative receiver, receiver manager, receiver, liquidator In a prominent position on the document
      Objection made by a person who is not a company Regulation [•] of the Registrar Regulations The person making the objection In a prominent position on the document
      (3) Notwithstanding the foregoing the following documents are required by the Companies Regulations to be authenticated by particular persons as specified by the Companies Regulations and the Registrar requires that authentication to be by way of signature —
      (a) Articles of association (delivered to the Registrar under section 6(4)(b) of the Companies Regulations); and
      (b) Form of resolution (delivered to the Registrar under section 80(2)(a) or section 86(2)(a) of the Companies Regulations).

    • 14. Print of name of signatory on some documents relating to addresses

      (1) This rule applies to the following documents delivered to the Registrar under the Address Regulations —
      (a) Notification that a person wishes a decision under section 229 of the Companies Regulations to cease to apply (delivered under regulation [•]), and
      (b) Representations from a person who is not a company as to why a revocation decision should not be made (delivered under regulation [•]).
      (2) The name of the person who signs a document to which this rule applies must be printed on the document. That printed name must be in black typescript or handwritten in black ink.